Privacy Notice

This privacy notice explains what personal data we collect from or about you.

It sets out why we collect, use, and protect your personal data, and what rights you have over that data.

Who we are

We are Ellason LLP, registered at Companies House with Company Registration Number: OC432576.

​Our registered office is 1 Park Road, Hampton Wick, Kingston Upon Thames, Surrey, England KT1 4AS.

​If you have any questions about this privacy notice, including any requests to exercise your legal rights, please contact us at

How do we use your data?

We can make use of the personal data collected from you for various different purposes, and which also allow us to provide our services to you. The instances in which we will process your personal data are outlined below.

When you make an initial enquiry via our website

When you make an enquiry by email, phone or via our website “contact us” page to enquire about our services we will collect your name, company name, email address and phone number. We collect these details under our legitimate interest to promote our business and progress your enquiries.

When you attend one of our events

When you attend one of our events, we will usually collect your name, company name, email address and phone number. We collect this information because it’s in our legitimate interests to know who’s attending our events.

Where you attend one of our events we may take pictures or videos of you. We do this as we have a legitimate interest to promote our work. You can opt out of having your photo taken or being recorded in this way both when you attend our events and at any time by contacting us at

When you apply for a job with us

When you enter into the recruitment process with us we may collect your name, contact details, recruitment information (e.g. right to work documentation and references), qualifications, accreditations and any additional information we may receive from our recruitment partners.

We will use your personal information to assess your suitability for our available roles. We do this to perform a contract or to take steps at your request, before entering into a contract. Where we process your right to work documentation, we will do so to comply with our legal obligations.

On social media

When you connect with us on social media including on LinkedIn and Twitter, we will process your handle, name, and email address under our legitimate interest to respond to your comments and queries promptly.

When you receive our news updates

We will handle your personal information (such as your name and email address) to provide you with our news updates in line with any preferences you have told us about.

When we send you our news updates because you have opted-in to receive them, we rely on your consent to contact you. If you have not opted-in and we send you our news updates emails, we do this because of our legitimate interest to promote our business.  You can unsubscribe from our updates at any time by clicking the unsubscribe link at the bottom of any of our emails, or by emailing

Technical information when you use our website

When you consent, we collect information about how you use our website. We use this information to improve our website and to better understand how people use it. More detail on the information we collect and how we do this is set out in our cookie policy.

If our business is sold

We process your personal information for this purpose because we have a legitimate interest to ensure our business can be continued by the buyer. If you object to our use of your personal information in this way, the buyer of our business may not be able to provide services to you.

Who do we share your data with?

As with most organisations, we use service providers to help us deliver our services and keep your data secure. When we use these service providers, it is necessary for us to share your personal data with them.

Sometimes, we may be legally obliged to supply copies of personal information to other organisations. For example, to supply information to the police. We might not be always able to tell you that we have shared your information in this way, however we will ensure this is only shared in accordance with the law.

In line with this, we may share your personal data with the following parties:

  1. Business partners, suppliers and subcontractors for the performance of the contract we enter into with them or you.
  2. Analytics and search engine providers to assist us with the improvement and optimisation of our site.
  3. Promotional events and marketing organisations, we do not sell data for marketing purposes, but may share your data with an event organiser. We will always tell you before (usually on the event registration form) and you will be given the chance to opt-out before we do this.
  4. Regulators / authorities / enforcement agencies if we are under a duty to disclose or share your personal data in order to comply with any legal obligation, or in order to enforce or apply our terms of use and other agreements; or to protect the rights, property, or safety of our clients or others. This includes exchanging information with other companies and organisations for the purposes of fraud protection.
  5. Prospective buyers of our business under our legitimate interest to ensure our business can be continued by the buyer.

Where is my data stored?

Ellason is a UK-domiciled organisation whose primary offices are in the UK. Personal data may be nevertheless transferred outside the UK. Our websites are hosted in the UK. We store your data in the UK.

Whenever we transfer your personal information outside of the UK and the EU, we ensure it receives additional protection as required by law. This includes ensuring that your data is given the same level of protection, either because that country has a comparable data protection standard (Adequacy), or by using another safeguard such as an enhanced contractual agreement.

To keep this privacy notice as short and easy to understand as possible, we haven’t set out the specific circumstances when each of these protection measures are used. You can contact us at for more detail on this.

How long do we keep your data for?

We will only retain your personal information for as long as we need it. Your data is usually deleted after no more than 10 years.

In some circumstances we may carefully anonymise your personal data so that it can no longer be associated with you, and we may use this anonymised information indefinitely without notifying you. We use this anonymised information to analyse our programmes and support other similar programmes around the world.

What are my rights under data protection laws?

You have various other rights under applicable data protection laws, including the right to:

  • access your personal data (also known as a “subject access request”);
  • correct incomplete or inaccurate data we hold about you;
  • ask us to erase the personal data we hold about you;
  • ask us to restrict our handling of your personal data;
  • ask us to transfer your personal data to a third party (also known as your right to data portability);
  • object to how we are using your personal data; and
  • withdraw your consent to us handling your personal data.


If you are unhappy with any aspect of this privacy notice, or how your personal data is being processed, please let us know. You can contact us at

You also have the right to lodge a complaint with the Information Commissioner’s Office, the supervisory authority for data protection issues in England and Wales.

By post:               Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF

By email:   

By phone:           +44303 123 1113


If you are based outside of England and Wales, you can find your relevant supervisory authority here:

Please keep in mind that privacy law is complicated, and these rights will not always be available to you all of the time.

Data Protection Officer

Ellason LLP’s Data Protection Officer is DataCo. International UK Limited.

DataCo International UK Limited
Suite 1, 3rd Floor Suite 1
11 – 12 St James’s Square
United Kingdom

Questions, comments and more detail

Your feedback and suggestions on this notice are welcome.

We’ve worked hard to create a notice that’s easy to read and clear. But if you feel that we have overlooked an important perspective or used language which you think we could improve, please let us know by email at